It reduces stress since it won’t be in the back of their mind, and is more efficient since they won’t have to re-read or evaluate the item again in the future. How many times have you opened a piece of regular mail-a bill perhaps-and then put it down only to deal with it again later? How often do you read an email, and then close it and leave it in your inbox to deal with later? Highly successful people try to “touch it once.” If it takes less than five or ten minutes-whatever it is-they’ll deal with it right then and there. Batch your work to maximize your efficiency and effectiveness. I’ve previously written about Jack Dorsey’s work themes, which enable him to run two companies at once. My Friday afternoons are themed around financials and general administrative items that I want to clean up before the new week starts. For decades I’ve used “Mondays for Meetings” and make sure I’m doing one-on-one check-ins with each direct report. Highly successful people often theme days of the week to focus on major areas. In many cases good enough is, well, good enough. Ultra-productive people don’t have control issues and they are not micro-managers. Ultra-productive people don’t ask, “How can I do this task?” Instead they ask, “How can this task get done?” They take the “I” out of it as much as possible. Secret #11: They delegate almost everything. Sign up here to get top career advice delivered straight to your inbox every week. Subscribe To The Forbes Careers Newsletter They consciously allocate their 1,440 minutes a day to each area they value (i.e., they put it on their calendar) and then they stick to the schedule. There is no right answer, but for many, values include: family time, exercise, giving back. Yes, work, but also what else they value. I first learned this from Intel’s Andy Grove, “There is always more to be done, more that should be done, always more than can be done.” Highly successful people know what they value in life.
What can you do now to make sure your future self does the right thing? Anticipate how you will self-sabotage in the future, and come up with a solution to defeat your future self. I bought P90x because I think I’m going to start exercising vigorously and yet the box sits unopened one year later. That’s because we are “time inconsistent.” We buy veggies today because we think we’ll eat healthy salads all week then we throw out green rotting mush in the future. Secret #4: They beat procrastination with time travel.
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